Challenges: Recharging Mobile Costs

It typically costs £20 to process an invoice so if you are processing more than 1 invoice a month for your corporate mobile fleet you are wasting money, paper and internal resources.

Your challenge

You have 100s or 1000s of mobiles split across multiple internal cost centres that need to be matched against the internal database, validated and recharged to internal departments. In addition you have invoices at a cost centre and end user level which results in boxes of paper invoices being sent to your office from your mobile provider. You feel bad about all the trees that have just died to provide you itemised bills you didn’t want anyway.

The lack of an accurate database makes matching users and cost centres to the network invoice difficult and you’re getting into billing disputes with your network provider because the bills don’t match your user database.

Recharging mobile costs can be very time consuming for finance departments due to the challenges in matching network invoices to internal databases which are then entered into internal finance systems for recharge. There is a better way.

Our Solution

With our ongoing management services, Wireless Expense Manager and Mobile Universe, ttMobiles manages your database of mobile users ensuring that every mobile device has the correct user and company cost centre assigned to them. Each month your mobile network bill is validated. All costs are allocated against the appropriate user and cost centre and a file is generated in the appropriate format for internal accounts recharge.

The outcomes you will achieve by using our managed services for recharging mobile costs are:

• Reducing your carbon footprint by eliminating paper invoices
• Eliminating finance time spent allocating and recharging mobile costs
• Visibility of mobile costs to everybody in the business

To find out how we can ease the burden of recharging mobile costs then contact us on 0845 3713918 or read more on how we helped Scottish & Newcastle.